QuickBooks Online is our best overall small business accounting software, and it can also serve as a small business expense tracking tool. You can also add billable expenses that you can later on charge to customer invoices. Its dashboard even shows your expenses presented in different expense categories so that you can track your top expenses. Uploading receipts is also possible, allowing you to upload either a PDF file or image. You can sync corporate cards and bank accounts for automatic feeds. Visit Emburse Spend QuickBooks Online: Best for Small Businesses That Need a Complete Bookkeeping System Your existing corporate card program can still work in Emburse Spend but there will be applicable charges. However, if you want to fully utilize its features, we recommend that you use Emburse Cards as it’s easier for users to submit and process expense reimbursements. If your focus is real-time expense tracking and reimbursements, we recommend Emburse Spend, as its real-time expense reporting makes approval and reimbursement faster. Emburse even connects with ERP and accounting software like QuickBooks Online and NetSuite. It also allows expense rules settings that can help filter expenses that don’t follow company expense policies. Managers can also set spending limits and replenishment frequencies for Emburse cards. Through real-time expense reporting, users need not create expense reports before they can go through the approval and reimbursement process. If you use a card not enrolled as a corporate card (i.e., personal card) in the platform, you must manually enter a reimbursement entry to track the expense. Visit Zoho Expense Emburse Spend: Best Free Business Expense TrackerĮmburse Card transactions are automatically reported in the cardholder’s transactions. It can also integrate easily with Zoho Books, Zoho’s dedicated accounting software, and other popular small business accounting software your business may use. We recommend Zoho Expense as our best overall because of its affordable pricing and wide array of expense tracking features. Through the Zoho Expense app, users can track mileage expenses via GPS or manual entry. There are also mileage policies within Zoho Expense to help you manage mileage limits. Zoho Expense also has a built-in mileage tracker so that you can track your mileage expense plus possible mileage deductions. But if you want to match the approval process with your organization’s overall workflow, you can create custom approvals and levels. In simplified approvals, you’ll use the approval preset in Zoho Expense. You can either use simplified approval or make custom approvals. You can also use it to track reimbursable expenses from employees and apply approval workflows to ensure that all reimbursement requests are legitimate or allowable expenses. Zoho can also detect if an uploaded receipt is unreported, uncategorized, or a duplicate. You can also store receipts in Zoho Expense and attach them to expense entries for proper tracking. Bulk adding expenses is a great feature because it saves a lot of data entry time and helps the bookkeeper enter similar expenses in one window. When managing expenses, you can create entries one by one or by batch as well as upload receipts from suppliers. Entering an expense entry in Zoho Expense
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